Travel Account Management
SAll requested travel and tours services will be issued upon communication of the above and that all verbal requests by the authorized personnel of the organization to be followed up by a written confirmation through email That an official Purchase Order / Travel Authorization form is issued before services are provided, in lieu of which a written authorization should be given signed by the authorized personnel and bearing an official stamp, pending the release of the purchase order. In cases where the Purchase Order system does not exist, then we shall require our quotation given to the authorized personnel of the organization, be stamped and counter signed by the same personnel. This shall serve as a confirmation for procuring the services and shall be taken as express authority by your organization to purchase the said service. Invoices will accompany tickets / hotel voucher on delivery and we will provide your organization accountant with monthly statements.
Travel Management Services
Derwen Tours and Travel keeps abreast with the latest technology our back office is integrated with ticketing, we will provide monthly or Quarterly Transaction Detailed Report This is a summary that show the transactions that transpired during the relevant period. It shows the bills raised and the values of the bills, the nature of the transactions whether ticket sales / hotel bookings / transport or others and the destinations that are involved as well as the client. The report also details the frequency of travel on particular airlines.
Enhance Travel Experience
We shall issue an invoice immediately a ticket / service is given, quoting the Local Purchase order or official Travel Request and on a monthly basis we shall provide your Organization with a statement showing each invoice issued within that month. In return the Organization shall pay in full for all tickets and tours sales done within the period. We kindly request that payments are made in the same currency as that quoted on the invoice. When payment is made in a different currency, a comparison shall be made between the Bank Settlement Rate (BSR) and the current bank buying or selling rate and the higher amount shall apply. Since we operate both a foreign and local account, this will offer your Organization flexibility in the payments.
Derwen Tours and Travel Sales Desk
+254 740 860 566
Monday through Friday
8:30 am -
5:30 pm (PT)
Saturday 9:00 am - 12:00 pm (PT)
